Posted on: 21/03/2017

Salary: 35.00 -> 35.00 Per hour

Job type: Temporary/Contract

 
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Public Sector role located in Lidcombe
Competative hourly rate
High level administration role

This job needs a candidate to provide a full range of high level administrative support to the team.


Primary purpose of the role


The Administration Coordinator performs a range of high level administration activities to support the achievement of the section's business outcomes in a timely, reliable and effective manner. The role liaises with staff at all levels and volunteer members.


Key accountabilities



    • Provide a full range of administrative support to the section including coordinating tasks, maintaining registers/databases, making travel arrangements (if applicable to the particular work section) and establishing and maintaining administrative processes to contribute to the smooth running of activities.

    • Coordinate meetings including preparing agendas, organising venues and catering, taking and distributing meeting minutes to support the effectiveness of the section's meetings/committees.

    • Respond to incoming enquiries (over the phone, by email or face to face), providing information and referring enquiries in an effective and responsive manner to achieve an appropriate and positive customer experience.

    • Provide accurate word processing and other support including preparing correspondence, developing and maintaining spreadsheets and databases, developing and reviewing content for relevant intranet pages and extracting information from internal systems to support the achievement of section objectives.

    • Provide purchasing assistance for the section, including obtaining quotes, raising purchase orders, goods receipting and providing routine budget reports to the Manager as required, such that the section's purchasing requirements are met in an efficient manner and within budget.

    • Maintain relevant records management systems and create, store, retrieve and archive files to ensure the accurate, well organised and safe storage of information.

    • Assist in the review and development of policies, Service Standards, Handbooks/Manuals and protocols, projects and resources as required, to contribute to the development of effective policies, projects and resources of the section.


Key challenges



  1. Responding to a wide variety of customer enquiries from both internal and external stakeholders, determining the appropriate response and maintaining stakeholder networks to facilitate the achievement of business objectives.

  2.  Planning and prioritising high volumes of work with often conflicting and critical deadlines while maintaining a high degree of attention to detail and accuracy, in a complex volunteer based organisation.

  3.  Keeping abreast of changing Service and section policies, procedures, initiatives and protocols as well as government legislation, where applicable.


Requirements



  1. A candidate with previous Public Sector experience is preferable.

  2. A certificate lll in a relevant discipline or equivalent expertise.


Please contact Sophie Kelly if you have any further questions on the role- sophie.kelly@hudson.com

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